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Participative Time Management

  • Decentralized timesheet management: allows managers and employees to request point corrections, dismissals, and other occurrences directly in the system

  • Centralized approvals: governance and control over adjustments, with the ability to configure approval rules or automatic blocking of requests

  • Simplified closing: enable electronic timesheet acceptance and eliminate the need for manual signatures

  • Pending monitoring with deadlines: track timesheets pending acceptance and set dates for automatic locking

Learn More
Pontotel participative time management screen showing employee requests and approvals

See our complete list of features

Multiple ways to clock in
  • By app (iOS and Android)
  • By web (computer or laptop)
  • By exception (through the system)
  • By management app
  • Contactless (QR Code reading)

Time authenticity and legal security
  • Facial recognition
  • Password, geolocation, photo and voice
  • Panel for configuring registration devices
  • Human operator verifier (reCAPTCHA)
  • Time verifier • Photo metadata verification
  • GPS verifier (fake GPS detection)
  • Change history with verification codes
  • Compliance with Ordinance 671
  • Terms of authorization for image and voice use

Optimized timesheet closing
  • Correction of time entries, shifts, and leave entries via system and app
  • Multiple verification and correction on employee timesheets
  • Individual or two-stage closing by HR or manager
  • Closing with cryptographic security
  • Virtual timesheet signature
  • Home office day recording

Flexibility: shifts, absences, and on-call
  • Flexible shifts: 12x36, 5x2, 6x1 and 4x1
  • Different work schedules (work, day off, optional) and payment categories (overtime, 100% overtime, special)
  • Flexible on-call schedules with differentiated calculation for scheduled and worked
  • Dashboard for advanced shift management: days off, comp time, worked days, and days to work
  • Shift and schedule changes by code and shortcuts
  • National, state, and municipal holiday registration
  • Payment definition for each holiday: regular, overtime, and special overtime
  • Vacation, leave, and dismissal entries per employee
  • Medical certificate attachment via app or web
  • Medical certificate submission via app

Automated calculations
  • Flexible calculation rules
  • Configuration by union or groups
  • Automatic entry calculations
  • Entry calculation simulator based on rules
  • Customizable hour bank by event or accumulation window
  • Flexible rules defining accumulation limits and hour conversion factors
  • Panel for hour bank management and approval
  • Assisted parameterization

Reports and monitoring
  • More than 30 report types (PDF, TXT, XLSX, CSV)
  • Real-time delay or shift start monitoring
  • Panels with information on worked days off and off-site clocking
  • Employee notifications and reminders
  • Manager event notifications (such as overtime and delays)
  • Customizable notification rules
  • Panel with entries and events

Request management
  • Timesheet adjustment requests via app or web
  • Request customization

Advanced access control
  • Employee, workplace, and multiple employer (CNPJ) registration
  • Device IP-based access control
  • User registration and customizable system access permissions
  • Robust identity management with compliance (Amazon Cognito)
  • AD FS / SAML integration
  • Single sign-on (SSO) technology, eliminating password use

Implementation and support
  • System video tutorials and online FAQ
  • Planned implementation with close monitoring
  • Project manager (as needed)
  • Support with humanized service

Integration and customization
  • Visual identity on the timesheet (logo)
  • Export of AFD, AFDT, ACJEF, AFD and AEJ files
  • Time entry import via AFD file
  • Accessibility customization for color blindness
  • Entry export to payroll
  • Record integration with payroll
  • Public APIs

LGPD, cybersecurity and legislation
  • 100% compliant with MTE Ordinance 671
  • REP-P (Electronic Time Recording System via Program)
  • INPI registration certification
  • Employees trained in cybersecurity and data privacy
  • 100% LGPD compliant, confirmed by periodic external audits

Talk to a specialist

Find out which features are best to make your company's day-to-day dynamic, practical, and ideal for everyone.
Request contact with a specialist and learn more about Pontotel.